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How to Get Organized at Work Before a Vacation

vacationThe days and weeks at work right before a vacation can be hectic because you’re preparing yourself and your colleagues for your time-off. To ensure everyone is prepared and aware for your absences, here are 6 tips to help you and your coworkers get organized.

Taking the time to ensure things are in order before you leave for vacation will help things run smoothly for your colleagues while you’re away, as well as help you ease back into work life when you eventually return.

Things to Do Before Your Vacation

1. Inform The People You Work With

As soon as your vacation dates are approved, proactively inform the colleagues you regularly work with about your time-off and who they should contact instead if they need assistance.

Specifically, make sure you include:

  • The day you’ll be back
  • Name of the person(s) to contact instead
  • Which person(s) to contact for what
  • Phone, email and/or address of your replacement persons

2. Add Vacation Dates to Your Email Signature

Include your out-of-office dates in your email signature to remind co-workers when you’ll be away, and to inform other parties you may be corresponding with.

3. Create a Pre-Vacation To-Do List

Work is never finished, but you only have a finite amount of time between now and the start of your vacation. Create a to-do list and prioritize what you should focus on before your vacation.

4. Create a Post-Vacation To-Do List

To help ease yourself back into work when you return, create a to-do list to refer to for when you’re back. Drafting a to-do list before vacation means you’re less likely to forget items.

Examples of items that could be on your post-vacation to-do list can include:

  • Colleagues to check in with first
  • Tasks, activities or projects you delegated
  • Which types of emails or voicemails to respond to first

5. Organize Your Desk

The last thing you want is to come back to a messy and cluttered desk after a relaxing vacation. Take the time to organize, declutter and clean your workspace prior to leaving so that you can start fresh when you return.

6. Prepare an Out-of-Office Reply

Since things can get busy the day before you start your vacation, you can even turn on your out-of-office reply a day earlier in case you won’t have time to respond to every new email you receive before you leave. When drafting your automatic reply, remember to include:

  • The day you’ll be back
  • Name of the person(s) to contact instead
  • Which person(s) to contact for what
  • Phone, email and/or address of your replacement person(s)

Time away from the office is a great way to rejuvenate and relax. Making the right preparations before your vacation can ensure the days leading up to your departure is orderly, and that coming back to the office is also a smooth process.

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